The Programme Support Officer will report to the Project Manager. S/he will be responsible for providing support to administrative and programmatic support for planning, implementing and managing administrative and programme related activities. S/he will have the following duties and responsibilities :
Liaison with the LGD officials and UNDP;
Coordinating with and supporting the Project Manager to facilitate the effective implementation of the VillageCourts project to achieve the objectives in a timely manner;
Providing strategic suggestions on decisions related to programme implementation, ensuring they are made in a participatory and collective manner;
Ensure regular support, follow-up and monitoring of the planning, development and implementation of project activities with special consideration for gender issues;
Assist with the preparation of project reports, evaluations and other project documentation, including yearly and quarterly work-plans, budgets, annual project reports, other supportive reports for donor support and relevant other eports if necessary;
Regular liaison with Ministry of LGD in relation to providing substantial support to the organizing of training and workshops;
Managing routine communication with the projects and expedite communication between the projects and the programme;
Provide contextual background for policy advisory papers and briefing notes including research and analysis of data;
Make all efforts as coordinator to provide leadership for the organization and the management of the activities in close cooperation with all the stakeholders
Conducting periodical monitoring and assessments reports
Liaising with the Finance & Administrative Assistant and UNDP RRMC regarding budget revisions, UNDP monthly expenditures and other requirements;
Assist with routine systematic monitoring and evaluation activities (e.g., monthly project meetings) in close consultation with Project Manager;
Assist in strengthening the management skills of the project team, including their abilities to develop effective financial, administrative and managerial procedures for project implementation
Providing overall support to the management of the LGD programme as required.
Maintain records and documentation.
Prepare routine correspondence and general reference documents, organize data and information, and maintain project records, files and discernments.
Coordinating the VISA and other logistic preparation
Assisting in arranging workshop and seminars
Assisting Project Manager/Project Director in managing daily administrative, programmatic and finance related works and project;
Any other relevant tasks that may emerge as important in the course of this assignment and which deems to be appropriate for the Project Manager/Project Director.